Privacy Policy

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Effective Date: July 30, 2025

Ronin Notary Services ("we," "us," or "our") is committed to protecting the privacy and confidentiality of our clients’ personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you use our website [Insert Website URL] or engage with our services. We maintain strict confidentiality and comply with applicable privacy laws and regulations, including but not limited to the Gramm-Leach-Bliley Act (GLBA), where applicable.

a. Information You Provide Directly
When you contact us or use our services, we may collect personal information such as:

• Name 
• Address 
• Phone number 
• Email address 
• Identification documents 
• Information contained in documents requiring notarization
   

b. Information Collected Automatically
When you visit our website, we may collect:

• IP address 
• Browser type 
• Device identifiers 
• Pages visited and time spent on the site
   

We may use cookies or similar technologies to enhance functionality and analyze traffic. You can control cookie usage through your browser settings.

We take your privacy seriously. As part of our commitment to confidentiality and professionalism, we:

• Comply with the Gramm-Leach-Bliley Act (GLBA) when handling nonpublic personal information (NPI) related to financial services 
• Adhere to all applicable federal and state privacy laws and regulations governing notarial and legal-related services 
• Limit access to personal information to authorized personnel only 
• Use secure technologies and best practices to protect data integrity and confidentiality
   

We will never sell or rent your personal information to third parties.

We use your information for the following purposes:

• To provide mobile and remote notary services 
• To respond to inquiries and schedule appointments 
• To verify identity and ensure compliance with legal requirements 
• To maintain accurate business records 
• To improve our services and website functionality 
• To comply with applicable laws and professional obligations
   

By providing your mobile phone number and opting in to receive SMS (text) messages from Ronin Notary Service, you are expressly consenting to receive text messages from us in the course of conducting legitimate business operations.

These messages may include, but are not limited to:

• Appointment confirmations and reminders 
• Notifications regarding scheduling changes 
• Updates if a notary is delayed or in transit 
• Other time-sensitive or service-related communications
   

We do not use SMS messaging for promotional or marketing purposes, and we do not share or sell your personal information (PII), including your mobile number, to third parties for marketing purposes or any other reason exact the limited reason outlined in paragraph 5 "Sharing of Information".

• Opt-Out: You may opt out of receiving SMS messages at any time by replying STOP, CANCEL, UNSUBSCRIBE, or QUIT. You will receive a confirmation message that you have been unsubscribed. 
• Help: For assistance, reply HELP to any message or contact us directly at [insert contact info]. 
• Message & Data Rates: Standard message and data rates may apply, depending on your mobile carrier and service plan.
   

By opting in, you acknowledge and agree to these terms regarding SMS communications as part of our business relationship.

We do not share your information. We are firmly committed to safeguarding your Personally Identifiable Information (PII), including but not limited to your name, Social Security number, contact details, and mobile phone number. This commitment extends to all communication channels, including SMS messaging. 

Your information will only be disclosed under the following limited and legally permissible circumstances: 

• With your consent 
• To trusted third-party service providers who support our operations (e.g., scheduling, cloud storage, digital signing platforms) and who are contractually obligated to maintain confidentiality 
• When required by law, subpoena, or legal process 
• In connection with a business transfer, such as a merger or sale of assets
   

All disclosures are conducted in full compliance with applicable privacy laws and regulations, including those governing electronic communications. We take your privacy seriously and implement industry best practices to prevent unauthorized access, disclosure, or misuse of your information. 

We implement administrative, physical, and technical safeguards to protect your personal data from unauthorized access, loss, misuse, or disclosure. While no system can be guaranteed 100% secure, we take reasonable steps to ensure the integrity and security of your information.

Depending on your location and applicable laws, you may have the right to:

• Access and correct your personal information 
• Request deletion of certain data 
• Withdraw consent for processing 
• Object to data use under specific conditions
   

To exercise these rights, please contact us using the details below.

We retain personal information only as long as necessary to fulfill the purposes outlined in this policy or as required by law, including record-keeping obligations related to notarial acts.

Our website may contain links to other sites. We are not responsible for the privacy practices of those websites. We recommend reviewing their privacy policies.

Our services are not directed to individuals under the age of 13, and we do not knowingly collect personal information from minors without appropriate parental consent.

We may update this Privacy Policy to reflect changes in practices, regulations, or technology. The "Effective Date" at the top will reflect the latest version. We encourage you to review this policy periodically.

If you have any questions about this Privacy Policy or how your information is handled, please contact:

Ronin Notary Services
compliance@roninnotary.com
(256) 279-6695
PO Box 4002

Huntsville, AL 35815-4002